To obtain certified copies from the court in India, you need to follow a detailed procedure that ensures the authenticity and legality of the documents. Here’s a comprehensive guide on how to get certified copies from the court:
Step-by-Step Process to Obtain Certified Copies from the Court
1. Identify the Required Document
Firstly, identify the specific document you need a certified copy of. This could be a judgment, order, decree, or any other court record.
2. Application Submission
Submit an application for the certified copy to the court’s copying section. This application is usually made on a prescribed form, which can be obtained from the court’s copying department or sometimes downloaded from the court’s official website.
3. Drafting the Application
In the application form, provide the following details:
- Case number
- Names of the parties involved
- Date of the judgment/order
- Specific document you are requesting
4. Payment of Fees
Pay the prescribed fee for obtaining certified copies. The fee structure varies depending on the type and length of the document. Payment can usually be made in cash, through a bank draft, or via electronic means if available.
5. Submission of the Application
Submit the completed application form along with the fee receipt to the copying section of the court. Ensure that all required details are accurately filled in to avoid any delays.
6. Verification and Processing
The court staff will verify the details provided in the application. This includes checking the case records to confirm the existence and accuracy of the requested document. This step may take some time depending on the workload of the court and the complexity of the case.
7. Collection of Certified Copies
Once the verification is completed and the certified copies are prepared, you will be notified by the court. You can then collect the certified copies from the copying section. In some courts, this notification might be provided via SMS or email if such services are available.
Important Points to Note
- Authorized Person: Only parties to the case or their authorized representatives are usually permitted to apply for certified copies.
- Identification: Carry a valid identification document when collecting the certified copies to verify your identity.
- Timelines: The time taken to issue certified copies can vary. In urgent cases, you may request an expedited process, though this may incur additional charges.
- Use of Certified Copies: Certified copies are considered as authentic reproductions of the original documents and can be used for various legal purposes such as appeals, transfers, or record-keeping.
Legal Provisions
The process of obtaining certified copies is governed by various procedural rules and regulations which may vary slightly from one court to another. The relevant provisions are generally outlined in the Civil Procedure Code (CPC), & BNSS, and specific rules of the respective High Courts.
Conclusion
Obtaining certified copies from the court involves a systematic procedure that ensures the accuracy and legality of the documents. By following the detailed steps outlined above, you can efficiently obtain the certified copies you need for legal or personal purposes. Ensure to check specific requirements and guidelines provided by the court where your case is being heard for any additional steps or documents needed.
This guide provides a detailed overview of the process to obtain certified copies from the court, helping you navigate through the legal procedures effectively.
Advocate J.S. Rohilla (Civil & Criminal Lawyer in Indore)
Contact: 88271 22304